In an era where everything is required “now”, how can your admission be a twenty-day process? Gone are the days when students used to wait for their turn to come to the admission portal. Nowadays, with so many institution options available, students apply to multiple institutions at a time. The challenge lies in whether the institution can tap the prospective students before any other institution.
The solution is one. Get AI-ready. Let AI handle your manual, repetitive tasks when you work on the decision and curriculum-making fields. AI can help you make data-driven decisions as well. Before proceeding with the current year’s admission, you must go through the admission trends for the previous five years. It helps you with strategies, crisis management, and staying better prepared than others.
Now, how will you analyse a huge amount of data manually? Also, why would you do that when AI can do it in minutes?
Accepting applications – screening them – qualifying them for the courses – fee processing – updating the applicants in every step – admission confirmation
This entire process can be automated with AI-powered admission tools. How? Let’s explore.
Challenges in Enrollment
Be it K-12 or high-ed, specific enrollment challenges exist in both. The faster you complete the process, the smoother the experience becomes for the applicants. But what about those completing the process, working day and night in the back end? Ensure a smooth experience for your workforce as well. Before that, find the challenges admins and the sales team face during the enrollment session.
Large Volume of Applications
Enrollment session continues for about one to two months. Though the first month usually goes smoothly, the second month feels overwhelming. Applications keep coming in a large volume from the second month. Manual screening of this large volume application is time-consuming. Hence, you keep the applicants waiting in the queue, compromising their customer experiences.
Resource Constraints
You cannot afford a resource crunch in the middle of this large-volume application crisis. But emergencies come without notice. So, one person’s absence costs the delay of thousands of applications.
Changing Demographics
This trouble occurs in the case of universities and colleges. The young generation is not fond of waiting. They want clear and fast communication. As so many options are available in the industry, they do not want to be stuck in one place. Therefore, fast communication and processing is crucial to tap and retain them. They want to know the status of the application at every stage, and updating it every time without error is humanly impossible. Hence, this delayed communication makes them choose another institution.
Financial Pressure
The above three factors have a huge influence on the enrollment graph. As three of them are not taken care of, enrollment declines. The impact of it directly falls on the financial strength of your institution.
Now, we will discuss how K -12 and higher-ed institutions around you are taking care of the first three factors so that they do not affect the fourth and final one.
How AI Tools Transform Admissions
AI solves the key issue of time consumption, making all repetitive tasks automated. From accepting and screening applications, AI-powered admission tools keep updating application status every time it’s processed to the next level. So the applicants know what their action points are. How AI-powered admission tools simplify admission is explained in a few steps. Dive deep:
Personalised Recruitment
- Automated Email Confirmation: AI-powered platforms like Classe365 send automatic emails to the applicants as soon as their application status changes. So, the applicants know when to be present for the counseling, when to submit fees, and when to collect the study materials.
- Targeted Marketing: You cannot tap the prospective parents/students with generic emails. AI helps you divide your applicants based on their interests and demographics. Then, you can personalize messages for each recipient and communicate with them using MailChimp, where you can address them by their names. AI-powered admission tools are integrated with multiple apps like MailChimp and Hubspot that ease your customer dealing and user experience.
Efficient Application Processing
- Automated Document Verification: NPL and OCT technologies swiftly validate transcripts and essays, reducing processing time by 50%. Hence, you can wrap up the admission process way faster than it usually takes, ensuring a smooth customer experience.
- Holistic Review: AI flags high-potential candidates by evaluating non-academic factors like extracurriculars, ensuring no talent slips through.
Predictive Analytics
- AI Analytics: Enrollment is not a one-month sprint; it’s a year-long process. You must analyse the past five years’ enrollment data to tap the current years’ prospective students. Not only your institution’s data but your competitors’ data as well. This is not humanly possible. AI collects data and analyzes them in minutes. Not only that, it suggests effective measures like scholarship offers and as you learn a model for attracting more potential applicants.
Enhanced Communication
- AI Writing Assistant: Universities and K -12 institutions in Georgia are writing their day-to-day emails with Classe365’s AI writing assistant. This feature helps you draft emails, messages, and feedback in seconds without switching between the apps. So, not only the prospective student communication but inter-department communication has also been enhanced.
- Email Campaigns: You can use the AI writing assistant to run a whole email campaign. As Classe365 is integrated with MailChimp, sending targeted emails is a few-click job.
Bias Mitigation
- Reduced Unconscious Bias: AI-powered admission tools help you use standardized scoring to reduce unconscious human bias, promoting equity in admissions.
An AI-powered admission tool, integrated with CRM and LMS, can revolutionize the admission process. By handling the admission end-to-end with no human error, your institution can secure the brightest talent pool for the next academic year, which will help you increase the graduation rate, enhance the campus recruitment rate, and improve the institution’s overall reputation.
Explore the features of the industry’s first AI-powered education management system and a complete suite of SIS, LMS, and CRM. Start your free trial today!