Student Information System: 10 Effective Ways to Improve Student Learning Experiences


Education plays a significant role in shaping one’s future.

With advancements in technology, the way educational institutions impart learning has undergone significant changes. Most schools followed the archaic way of managing student information. Today, education is backed by technology and the increasing use of digital applications and tools. This shift has paved the way for what is popularly known as Edutech or EdTech in short. 

The e-learning market is expected to cross $243 billion this year. As a result, there is stiff competition among SaaS providers, making it tough for administrators and educational leaders to select the best end-to-end digital data management solution. 

Managing student data is weighing down on most educational leaders. The educational sector is witnessing rapidly changing student demographics and varying student needs, added to this are the needs of the staff and the administrators. Moreover, with students spending huge sums of money on their education, offering nothing less than a holistic experience is the need of the hour. 

There is no dearth of options that students have before them. According to uniRank, there are nearly 5984 recognized higher educational institutions in Asia alone. Educational institutions must embrace state-of-the-art technology to streamline processes and manage student life cycles efficiently. They should focus on enabling students and staff with the right tools essential for success, otherwise, they risk losing out to competitors. 

This is where a student information system comes into play.  An SIS or a student information solution is a software designed to help you manage every aspect of the student lifecycle from the time they join your institution till they graduate.

Why is a student information system essential in higher education?

Today the finest educators boast of an incredible campus with world-class infrastructure and international curriculum but might fall short when it comes to offering seamless student experiences. 

Student information system software are tech-driven implementations aimed at helping schools boost student information processing. It keeps track of all the data related to students which includes their attendance, performance, regular activities, course history, and much more during an entire academic year.

With a comprehensive student system on board, your staff will be able to spend less time on grunt work like managing student data, leaving them with more time in hand to enhance student learning and development. 

Owing to the myriad benefits that SIS offers, its global market size is expected to grow to $20.5 billion by 2027. Let’s take a look at the ways in which a solid student information system will help your institution get ahead of the curve.

10 ways a student information system can help you redefine the EdTech space

A student information system is designed with a keen focus on re-imaging the EdTech space. Here are 10 ways in which an SIS streamlines workflows and creates a unique experience for all stakeholders.

      1. Minimises paperwork and maximizes productivity

SIS solutions are cloud-based where faculty members can maintain student-related data with ease. It eliminates the need for manual entry of data and sorting through multiple files to retrieve data. 

Teaching and non-teaching staff can easily look up information about students with just a few clicks. The platform stores data safely, so there is no need to enter the students’ details every time they access the portal. All they have to do is type in the student ID number to obtain all the information linked to a student. On the SIS, every activity takes place online—reducing unnecessary paperwork and saving time for the staff to focus on more important tasks.

      2. Prioritizes customer data privacy

A cloud-based student information system ensures that your data remains safe. It stores information on a centralized interface making the data highly secure. There is no threat of data misuse, loss, or breach. Sensitive information remains protected and only authorized people can access private student information. 

      3. Manages student courses effectively

An effective SIS solution is more than just a data management tool. It helps you manage courses effectively, allowing parents and teachers to keep a track of the courses and timetables on an easy-to-use interface. Using AI, you can also design and modify the courses to match the latest trends in the industry.

        4 . Enables access from anywhere 

It offers multi-campus access, which allows anyone with an SIS account to access student information from wherever they are. Student data stored in the cloud helps teachers be more productive primarily because it allows them to plan lessons and assign grades from their preferred location. This also gives them the liberty to prepare for future lessons without being confined to a particular place.

        5. Makes collaboration easier

The SIS solution is curated for student engagement and collaboration. It forms more meaningful relationships between teachers, students, parents, and school management. In a large institution, there are higher chances for data silos to exist in different departments. An effective student system addresses this issue. Information can flow freely from one department to another enabling inter-departmental collaboration. 

        6.  Automates tasks

School administration is often burdened with manual and repetitive tasks that are time-consuming. These tasks can be easily automated with an SIS solution on board. A well-designed SIS comes loaded with advanced capabilities to handle queries, and send timely alerts and notifications all while creating personalized student experiences.

       7. Hassle-free attendance management

Attendance management is a core activity that educational institutions deal with on a day-in and day-out basis. When attendance tracking is performed manually, it will surely eat into the time of teachers and administrators alike. A student information system software will put an end to all these hassles by enabling teachers to track attendance accurately and on time. To top it off, attendance data will also be made available for parents to view and monitor their child’s performance.

        8. High-end reporting capabilities

An in-built reporting system can offer your institution several benefits. Most student information systems’ dashboard possesses AI-powered analytics. The dashboard has the capability to analyze the stored data and present it in the form of in-depth reports. The reports generated will offer deeper insights into your students’ performance and identify improvement areas.

        9.  A comprehensive solution suite for classroom activities

SIS solutions are designed to help you track, organize, and manage student information effortlessly. It drastically reduces the time that teaching staff spend on administrative activities such as attendance management, examination, assigning homework, managing class timetables, etc.

It is a comprehensive solution for all your classroom needs. The student information system allows students and parents to chart out unique learning experiences and identify key performance indicators.

        10. Centralized data platform 

Student information systems store data in a centralized platform that can be accessed by all those who have an account on the portal. Teachers need not struggle with scanning through multiple files or shifting between tools to access student information. All they have to do is log in with their credentials to gain quick access to the information on a unified dashboard.

Deliver an exceptional learning experience with Classe365 

Classe365 is an end-to-end solution that includes an LMS, a CRM, and a robust SIS eliminating the need to switch between multiple platforms for your various student data management needs. It is a unified interface designed to help you manage the entire student lifecycle from admissions to becoming an alumni effortlessly.

Classe365 offers a host of top-notch features that can power educational institutions to stay ahead of the curve.

Here are some of the many features that make Classe365 a formidable tool for educators today: 

  • Course management

The drag-and-drop option on the platform makes course management seamless, enabling staff to move faster and stay efficient.

  • Degree audit

This unique feature lets you determine if students qualify for the degree they wish to pursue.

  • Portals

With this feature, everyone in your institution gets their very own dashboard to manage and stay on top of all student-related information.

  • Graduation and alumni management 

Students can be a part of the alumni and get important updates on school activities even after they have graduated.

The best student information system for your data management needs

Choosing the best information solution can seem like a daunting task with numerous options that are available in the market. However, by charting out the exact requirements, you can pick the one that best suits your needs. It is important to look into the features the SIS offers before investing in one.

A student information system like that of Classe365 offers you end-to-end solutions that will empower your institution to manage vast amounts of data seamlessly, improve communication channels significantly, strengthen the student community and offer frictionless experiences throughout their learning journey. 

Managing student information should never be a hassle for your institution. With Classe365, you can experience the ease of working with unified student management software. Book your demo here.

Meta Title: Managing Student data made easy with Classe365

Meta Description: Looking for an effective student information system that your faculty and students will love? We’ve got you covered. Know how you can effortlessly manage all your data in one place.

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