Classe365 
Hiree365 
Education Agent Management
Education agent management for international recruitment
International recruitment runs on agents, but spreadsheets don’t scale. Agents submit students via your CRM forms, which automatically tag each student to the agent, allowing you to invoice them within the same system used for admissions and fees.
Trusted by 6,000+ educational institutions in 130 countries
Everything you need to manage
your agent work
Classe365’s Agents module helps you build your agent database, track commissions and communicate effectively, so agents become a scalable recruitment channel.
Add each agent from Modules > Manage Agents > Add Agent, and keep every agency’s details in one list your international office can search.
Use bulk actions to send one email to all your agents, or to a selected group, for intake dates, course updates or document deadlines.
Agents submit their students through Classe365 CRM forms, in bulk when an intake is busy. Once a form is submitted, your workflow registers the student or tags them to that agent, so tracking happens automatically.
Raise invoices to agents straight from Fees & Invoices by choosing Agents as the payer, link each one to the specific student invoices it covers, send the invoice reference by email, and track agent commissions in the same system.
Integrates with your favorite tools
Integrate your tools with Classe365 for a unified workflow and its benefits.
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Classe365 AI & Agent Automation
Agent automation & AI built into your workflow
Use AI to simplify everyday tasks & intelligent agents to automate entire workflows - from communication & approvals to follow-ups & operational tasks.
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Agent Automation
Automate repetitive work and keep workflows moving with intelligent agents.
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Assistive AI Help your staff work smarter with AI-powered assistance.
Turn agents into a reliable recruitment channel
When every student an agent submits is tagged to that agent automatically and every agent invoice points to the student invoices it covers, nothing gets lost between intakes.
From agent submission to enrolled student
Agents submit students through your Classe365 CRM forms. Once a form is submitted the workflow registers the student or tags them to the agent who sent them so tracking is automatic. From there the application moves through the same admissions pipeline as everyone else and one-click enrollment creates the student record in the SIS.
Commissions you can account for
Bill students, including the agent commission, then invoice agents from Fees and Invoices against the specific student invoices each one relates to, and send the invoice reference by email. Fees link to Finance and Accounting so the numbers reconcile.
Know which agent sent which student
Because every submission is tagged to its agent, your international office can see the students each agent has sent and the invoices raised to that agent without keeping a separate spreadsheet.
Connecting the processes that keep a school moving
How Classe365 supports coordination across projects, teams, and day-to-day school operations.
Read more
Anna Löbmann
Coordination, Board & Management, German School of Geneva
Everything you need in agent management
Explore the features that connect your agents to admissions, fees & finance.
Education Agent Management Included in Admissions & Growth
Your agent network, connected to admissions, fees and finance.
- Agent database (Manage Agents > Add Agent)
- Agents submit students through Classe365 CRM forms
- Workflow registers the student or tags them to the agent on submission
- Invoice agents from Fees & Invoices (Payer: Agents)
- Email notification with the invoice reference
- Commission tracking
- Bulk-action mass email to agents
- Bulk applications through the Agent Module
- Automatic tracking of students by agent
- Invoice agents against specific student invoices
- Bill students including agent commission
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Privacy & Security
- Hosted on AWS
- Encryption in transit (TLS) and at rest
- Roles & permissions
- Daily backups, 7-day restore window
- 24-hour breach notification
- Single sign-on with Google Workspace
- Administrative actions logged
- Private cloud on AWS, Azure or Google Cloud Enterprise
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Mobile Apps & Integrations
- Native mobile Android and iOS apps
- Marketplace with 5000+ integrations with Zapier
- Google and Microsoft Sync
- Microsoft Teams, OneDrive & SharePoint Enterprise
- API access
- Enterprise integrations Enterprise
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World Class Support
- Free guided setup
- Online help centre Enterprise
- 24/7 support
- Developer centre Enterprise
- Phone support Enterprise
- Implementation program Enterprise
- Change management Enterprise
Enterprise Trust
Built for security. Ready for compliance.
Strengthen institutional security with trusted frameworks, rigorous controls, and compliance-ready practices.
We are using this application for our school management and this is one of the most loved applications by our management because it contains everything that we need like Student Management, Donor Management, Fund Raising, Forms, E-Commerce.
Bring your entire education agent network into one system
Centralize agent records, track referred students, manage agent-specific invoices, and simplify international recruitment workflows alongside admissions and fees.
The Education Agent module helps institutions manage their recruitment agent network in the same system they use for admissions and fees. You can keep an agent database, let agents submit students through your Classe365 CRM forms, tag each student to the agent who sent them, and raise agent invoices and commissions without a separate spreadsheet.
It is for schools, colleges and universities that recruit through education agents, especially for international intakes. International offices get one list of agencies, a clear view of which agent sent which student, and commissions that can be accounted for alongside student fees. It connects to CRM forms, admissions, Fees & Invoices, and Finance & Accounting.
Agents submit students through your Classe365 CRM forms, including in bulk when an intake is busy. Your workflow registers the student or tags them to that agent, so tracking happens automatically. The application then moves through the same admissions pipeline as every other applicant, and one-click enrolment creates the student record in the SIS.
You can bill students including the agent commission, then invoice agents from Fees & Invoices by choosing Agents as the payer. Each agent invoice can be linked to the specific student invoices it covers, and the invoice reference can be sent by email. Because fees link to Finance & Accounting, the figures can be reconciled in the same platform.
Yes. Every submission is tagged to its agent, so your international office can see the students each agent has sent and the invoices raised to that agent, without keeping a separate spreadsheet. The tag stays with the student as they move through admission stages. You add and search agencies from Modules, Manage Agents, Add Agent.
Yes. Bulk actions let you send one email to all of your agents, or to a selected group, for things such as intake dates, course updates or document deadlines. Invoice emails can also go out with the invoice reference when you raise an agent invoice.
Agent and student records are held in your Classe365 tenant, with role-based permissions so administrators control what staff, students, parents and agents can see. The platform is hosted on AWS, with encryption in transit using TLS and encryption at rest, daily backups and a log of administrative actions. Enterprise customers can choose a private cloud on AWS, Microsoft Azure or Google Cloud.
Pricing for the Education Agent module is on the Classe365 pricing page, and the team can confirm what applies to your plan on a demo call. The Classe365 14-day free trial needs no credit card. Free guided setup and an online help centre are included.